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Event Guidance ABEdit-Jan25
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Example – Draft document for review and approval / Updated supplier details, venue information, adding documentation required.
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Section 1 – Company/organisational details

This document has been produced to assist you in the compilation of all the required elements and potential questions you need answered to stage an event and meet current H&S guidelines when producing event and site specific documentation demonstrating the controls in place for the delivery of the event both in build/de-rig and live periods. All aspects of the event should be detailed by the project manager as early as possible to ensure all controls and questions are suitable for the potential hire. Section 1 is in relation to the venue and the services provided and agreements in place. Section 2 relates to the event itself, your proposed use and to the external or third party suppliers required for the event overlay.

This is the name that will be displayed within the document
Registered business address for the company or organisation
Registered business address for the company or organisation
City/Town
County/Borough
Postcode
Country
Name of Lead Contact and author of the document – (Author5name)
Name of Lead Contact and author of the document – (Author5name)
First Name
Last Name
The project manager is the person considered to be identified as the “responsible person” on site
Name of Project Manager (if different from Lead Contact) consider the onsite person and role
Name of Project Manager (if different from Lead Contact) consider the onsite person and role
First Name
Last Name
Simple list of responsibilities to be given (general)
This should be reflective of the name to be used for invoicing/reference
Add the first date of the live phase or activation date